Job Description

Support Position

Terms of Employment: 12-MONTH

Exemption Status: NON-EXEMPT

AFSCME SALARY SCALE UB Grade 13-14

Salary Range: $52,968 $84,402, determined by years of relevant experience.

Education and Work Experience

A.A. degree or higher recommended with relevant coursework in accounting or related field.

Minimum of two (2) years of progressive professional accounting or bookkeeping experience that includes accounts payable responsibilities required.

Qualifications

A thorough knowledge of accounts payable/accounting procedures and practices.

Ability to understand and apply established policies and procedures in the day-to-day maintenance of financial records.

Excellent organizational skills, ability to accomplish multiple projects, meet weekly deadlines, and pay attention to detail.

Good computer literacy skills in Oracle, MS Word, Excel, Outlook, Internet, etc.

Excellent verbal, written, analytical, and human relations skills.

Ability to be flexible, prioritize time effectively, team-oriented, and a willingness to take on more responsibility as needed.

Ability to reconcile vendor statements and handle vendor disputes.

Knowledge of purchasing card and procurement procedures.

Strong work ethic and self-motivated.

Essential Job Functions

Processes a high volume of invoices, purchasing card transactions, and other payments.

Processes all accounts payable disbursements in compliance with financial policies and procedures; reviews purchasing card transaction logs in the assigned workload.

Reviews, researches, reconciles balances, and resolves issues with vendor accounts, purchase orders, and invoices prior to issuing payments; the ability to utilize a variety of payment methods, including live checks, ACH, and Virtual payments.

Reviews, corrects, and confirms that source documents have all documentation, appropriate signature approval, and correct account codes for payment; verifies amounts to be paid are accurate prior to data entry.

Prioritizes payment to obtain cash discounts and validate amounts invoiced by footing and crossfooting.

Reviews invoices from suppliers for assurance that sales tax has not been assessed.

Communicates with school and office personnel as required to either pay or cancel purchase orders outstanding.

Reviews supplier listing for duplicate vendors, inactive suppliers, or changes to vendor payment addresses and notifies Executive Assistant of Fiscal Services of changes needed to the vendor file.

Process all payments for payroll withholdings and deductions, as well as employee reimbursements.

Environmental Factors & Physical Requirements

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability in its programs, activities, or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students), or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations, call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.

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